Exhibitor Terms & Conditions

Love & Co Weddings – Exhibitor Terms & Conditions

1. DEFINITIONS

In these Terms and Conditions, the term:

‘Exhibitor’ means any person, firm, or company who has made an application for and has been granted stand space at the exhibition.

‘Exhibition’ means the event detailed on the Booking Form.

‘Organiser’ means LOVE & CO WEDDINGS.

2. EXHIBITION STAND AVAILABILITY

It is strongly recommended that the Exhibitor contacts the Organiser’s office before submitting any booking form or payment to ensure availability for the event. LOVE & CO WEDDINGS operates a strict policy of capping trade types for each event to ensure optimum return on investment for our Exhibitors.

If payment is made without checking availability, the Organiser will try to accommodate the Exhibitor at another event, but this cannot be guaranteed. If no suitable event is available, Clause 5 of these Terms and Conditions will apply.

3. BOOKING OF EXHIBITION STANDS

Booking of exhibition stands can be made online via our website or by paper booking form. A 50% deposit is required at the time of booking, with the balance due no later than one month prior to the event or one month before the first date of a block booking.

Part payment will not be accepted.

Payment plans may be available for block bookings at the Organiser’s discretion. If a payment plan is not adhered to, the booking may be cancelled, and Clause 5 will apply.

The Organiser cannot reserve spaces without a deposit payment.

Payments can be made via debit card or BACS. Cheques and PayPal payments are not accepted.

If a booking form is submitted without payment, the Organiser will issue an invoice to the Exhibitor. The Organiser reserves the right to cancel a booking and issue a refund if necessary. Submission of a booking form legally binds the Exhibitor to the event and the subsequent payment and cancellation terms outlined in Clauses 4 and 5.

4. PAYMENTS AND INVOICES

Invoices must be paid in full and within the timeframe stipulated on the invoice unless otherwise agreed with the Organiser. Receipts will be issued following the full balance payment of all invoices.

If payments are not made within the required timeframe, the Organiser may resell or reallocate the booked stand and is under no obligation to refund any payments already made.

The Exhibitor remains fully liable for any outstanding balance on the booking.

The Exhibitor is responsible for informing the Organiser if they have not received booking paperwork. Non-receipt of paperwork does not justify cancellation once a booking form has been submitted.

5. CANCELLATION OF STAND SPACE

If an Exhibitor wishes to cancel their booking after acceptance by the Organiser, they must provide at least one month’s written notice before the event.

The Organiser will attempt to transfer the booking to another event, but this cannot be guaranteed.

If no suitable event is available, the balance of the invoice will be cancelled, but deposits may not be refunded.

If the Exhibitor gives less than one month’s notice, the full balance remains payable.

If an Exhibitor fails to make payment, the invoice may be passed to a third-party debt recovery agency.

The Organiser reserves the right to cancel a booking if:

The Exhibitor breaches contract as outlined in these Terms and Conditions.

The Exhibitor ceases or threatens to cease business operations.

The Exhibitor obstructs the booking process or is potentially damaging to the event.

The Exhibitor’s product/service is deemed unsuitable for the event.

Circumstances beyond the Organiser’s control, including event cancellation and force majeure, occur.

6. REFUNDS

If an Exhibitor is unable to attend, the Organiser may offer a transfer to another event, but this is not guaranteed.

Deposits are non-refundable but may be transferable, at the organisers discretion.

Refunds are not issued as standard but may be considered on a case-by-case basis.

If no suitable transfer is available, Clause 5 will apply.

7. BANKRUPTCY OR LIQUIDATION

If an Exhibitor becomes bankrupt, enters liquidation, or has a receiver appointed, the contract with the Exhibitor shall be terminated, and the cancellation terms will apply.

8. PROHIBITION OF TRANSFER

The Exhibitor must not assign, share, or sub-let their stand space without prior permission from the Organiser.

Exhibitors may not promote other wedding fairs run by different organisers.

Exhibitors may not distribute promotional materials for businesses outside of the trade type booked.

Failure to comply may result in removal from the event without a refund and possible prohibition from future events.

9. EVENT PROMOTION & PRESENTATION

The Organiser has sole discretion over the marketing and promotion of the event.

Attendance projections and promotional methods are not guaranteed.

Exhibitors are required to share marketing materials provided by the Organiser across their own websites and social media.

10. ALLOCATION & RELOCATION OF STAND SPACE

Stand spaces are allocated based on availability and suitability.

The Organiser reserves the right to relocate exhibitors if necessary without compensation unless a reduction in stand size occurs.

11. UNOCCUPIED SPACE

Any stand space left unoccupied 30 minutes prior to the event opening may be reassigned without refund, transfer, or discount.

12. SETUP & BREAKDOWN

Stands must be fully dressed at least 15 minutes before opening.

Exhibitors must stick to their booked stand size.

Early dismantling is not allowed unless agreed upon.

Any property left behind will be removed at the Exhibitor’s expense.

13. STAND SAFETY & LIABILITY

Exhibitors are responsible for ensuring their stand is safe.

The Organiser is not liable for personal or business property.

Public Liability Insurance is mandatory for all Exhibitors.

14. ELECTRICAL EQUIPMENT SAFETY

Love & Co Weddings does not take responsibility for the safety of any equipment. It is the exhibitor’s responsibility to ensure that all electrical equipment is PAT tested or deemed safe for use. Any equipment used at our events is done so at your own risk.