Love & Co Weddings Exhibitor Terms & Conditions
Love & Co Weddings – Exhibitor Terms & Conditions
(Version 2026) update JUNE 2026
These Terms & Conditions apply to all exhibitions, wedding shows, networking events, showcases, educational events, awards events and any other business activities organised by Love & Co Weddings, including but not limited to:
• Love & Co Wedding Show Elgin
• Love & Co Wedding Show Inverurie
• Love & Co Wedding Show Highlands
• Future Love & Co Weddings events
By submitting a booking form and/or making payment, the Exhibitor agrees to be bound by these Terms & Conditions.
1. DEFINITIONS
In these Terms & Conditions:
"Exhibitor" means any person, business, organisation, partnership or company that has applied for and been granted exhibition space at an event organised by Love & Co Weddings.
"Event" means any exhibition, wedding show, networking event, showcase, awards event, educational event or business activity organised by Love & Co Weddings.
"Organiser" means Love & Co Weddings.
"Venue" means the location at which the Event is held.
2. EXHIBITION STAND AVAILABILITY
Love & Co Weddings operates category limits for each event to ensure a balanced exhibitor mix and maximise opportunities for all participating businesses.
Exhibitors are strongly advised to check availability before submitting payment.
The Organiser reserves the right to refuse bookings where a trade category is deemed full or unsuitable for the event.
Acceptance of a booking remains entirely at the discretion of the Organiser.
3. BOOKING OF EXHIBITION STANDS
Bookings may be made online, by invoice, or by any booking process approved by Love & Co Weddings.
A booking is not confirmed until:
• A completed booking form has been received.
• The required deposit or payment has been received.
• The Organiser has accepted the booking.
A minimum 50% deposit is required at the time of booking unless otherwise agreed.
The remaining balance must be paid no later than 30 days prior to the event date.
The Organiser reserves the right to cancel any booking where payment deadlines are not met.
No stand space will be held without payment.
Payments may be made by bank transfer, debit card or any payment method approved by Love & Co Weddings.
4. PAYMENTS AND INVOICES
Invoices must be paid within the timeframe specified.
Failure to pay by the due date may result in:
• Loss of exhibition space
• Suspension of marketing benefits
• Removal from promotional materials
• Cancellation of the booking
The Exhibitor remains liable for any outstanding balance.
The Organiser reserves the right to recover unpaid balances through third-party debt recovery services where necessary.
5. NON-PAYMENT AND DEBT RECOVERY
If any invoice, instalment payment or outstanding balance remains unpaid after the due date, Love & Co Weddings reserves the right to:
• Suspend exhibitor benefits and promotional activity;
• Remove the exhibitor from event marketing, websites, directories, social media promotion and printed materials;
• Reallocate or resell the exhibitor's stand space;
• Cancel the booking without refund;
• Refuse participation in current or future Love & Co Weddings events;
• Pass the outstanding debt to a third-party debt recovery agency.
The Exhibitor remains liable for the full contracted amount, including any outstanding balances due under a payment plan agreement.
Love & Co Weddings reserves the right to recover any reasonable costs incurred in pursuing unpaid debts, including debt recovery fees, administration costs, legal expenses and court fees where permitted by law.
Failure to make payment shall not release the Exhibitor from their contractual obligations under these Terms & Conditions.
6.ANNUAL PARTNER MONTHLY & PAY IN FULL TERMS & CONDITIONS
Annual Partner Packages secure exhibition space across multiple Love & Co Weddings events as specified at the time of booking.
Submission of payment constitutes acceptance of these Terms & Conditions and creates a legally binding contract between the Exhibitor and Love & Co Weddings.
Bookings are personal to the exhibiting business and may not be transferred without written consent.
PAY IN FULL OPTION
The pay-in-full rate must be paid in a single transaction.
All payments are non-refundable.
No refund, credit or transfer will be issued if the Exhibitor withdraws.
INSTALMENT PAYMENT PLAN
Where an instalment plan is offered, the Exhibitor agrees to pay the full contracted amount.
The payment plan is not a pay-as-you-go arrangement.
The Exhibitor remains liable for the full contracted amount regardless of withdrawal, non-attendance, business closure or change of circumstances.
Failed payments must be rectified within 7 days of notification.
Failure to do so may result in:
• Suspension of promotional benefits
• Removal from marketing materials
• Reallocation of stand space
• Termination of the booking
Any outstanding balance remains payable.
All balances must be paid in full no later than 30 days before the final event included within the package.
7. CANCELLATION OF STAND SPACE
All exhibition bookings are made on a business-to-business basis and are exempt from consumer cancellation rights.
If an Exhibitor cancels more than 30 days before an event, the Organiser may, at its sole discretion, offer a transfer to another Love & Co Weddings event.
Deposits are non-refundable.
If cancellation occurs within 30 days of the event, the full balance remains payable.
If the Exhibitor cancels their participation for any reason:
• All payments made remain non-refundable.
• The Organiser may resell or reallocate the stand space.
• Any outstanding balances remain payable.
8. REFUNDS
Refunds are not provided as standard.
Any refund, credit or transfer remains entirely at the discretion of Love & Co Weddings.
Deposits are non-refundable.
9. BANKRUPTCY, INSOLVENCY OR LIQUIDATION
If an Exhibitor:
• Becomes bankrupt;
• Enters liquidation;
• Enters administration;
• Has a receiver appointed;
• Ceases trading; or
• Is subject to any similar insolvency event,
Love & Co Weddings reserves the right to immediately terminate the booking agreement.
Any payments already made shall remain non-refundable.
Any outstanding balances owed prior to the insolvency event shall remain due and payable subject to applicable insolvency legislation.
The Organiser reserves the right to reallocate or resell the stand space without liability.
10. Force Majeure
Love & Co Weddings shall not be liable for cancellation, postponement, interruption, relocation or alteration of an event due to circumstances beyond its reasonable control including but not limited to:
• Severe weather
• Venue closure
• Public health emergencies
• Government restrictions
• Fire
• Flood
• Power failure
• Civil unrest
• Acts of God
• Any other unforeseen circumstance
In such circumstances Love & Co Weddings reserves the right to:
• Reschedule the event
• Change the venue
• Alter the format of the event
• Offer credit towards a future event
Refunds will not automatically be issued.
11. EVENT CHANGES & RESCHEDULING
Love & Co Weddings reserves the right to alter event dates, venues, floorplans, layouts or operational arrangements where reasonably necessary.
Bookings will automatically transfer to the revised event.
No refund will be issued solely because an event date or venue changes.
12.STAND SHARING & TRANSFER
Exhibitors may not assign, share, transfer or sub-let their stand space without prior written approval from Love & Co Weddings.
Unauthorised stand sharing may result in immediate removal from the event without refund.
13. CATEGORY LIMITS
Love & Co Weddings reserves the right to limit the number of exhibitors within any trade category.
Exclusivity is not guaranteed unless expressly agreed in writing.
14. EXHIBITOR INFORMATION & DEADLINES
Exhibitors are responsible for supplying requested information, logos, photographs, biographies and promotional content by the deadlines provided.
Love & Co Weddings cannot guarantee inclusion in:
• Event guides
• Websites
• Social media promotion
• Exhibitor listings
• Printed materials
where information is submitted after the stated deadline.
15. MARKETING, PHOTOGRAPHY & MEDIA
By exhibiting at any Love & Co Weddings event, the Exhibitor grants permission for photographs, video recordings and other media featuring their stand, products, branding and team members to be used by Love & Co Weddings for:
• Social media
• Website content
• Future event marketing
• Press coverage
• Advertising
• Promotional materials
No compensation shall be payable for such use.
16. DIRECTORY LISTINGS & FEATURES
Inclusion within any Love & Co Weddings directory, blog, website listing, feature article or promotional campaign is at the discretion of the Organiser.
Love & Co Weddings reserves the right to amend, suspend or remove listings where information is inaccurate, misleading or potentially damaging to the reputation of the business.
17. EVENT PROMOTION RESTRICTIONS
Exhibitors may only promote products and services listed on their booking form unless otherwise approved.
Exhibitors may not promote competing wedding fairs, wedding shows or events organised by third parties during any Love & Co Weddings event.
18. SETUP & BREAKDOWN
Stands must be fully dressed and ready at least 15 minutes before the event opens.
Early dismantling is prohibited unless authorised by the Organiser.
Any property left behind may be removed at the Exhibitor's expense.
19. UNOCCUPIED STANDS
Any stand space left unoccupied 30 minutes before opening may be reassigned without refund or compensation.
20. PUBLIC LIABILITY INSURANCE
All exhibitors must hold valid Public Liability Insurance with a minimum cover level of £2,000,000.
Proof of insurance may be requested at any time.
Failure to provide evidence may result in cancellation of the booking.
21. ELECTRICAL EQUIPMENT
All electrical equipment must be safe, fit for purpose and compliant with applicable regulations.
PAT testing certification may be requested.
All equipment is used at the Exhibitor's own risk.
22. FOOD & DRINK EXHIBITORS
Any exhibitor providing food or drink samples must comply with all relevant food hygiene legislation.
The Organiser will request evidence of registration, certification, risk assessments and insurance.
23. HEALTH & SAFETY
Exhibitors must comply with all venue health and safety requirements.
Fire exits, walkways and emergency routes must remain clear at all times.
24. EXHIBITOR CONDUCT
Exhibitors must behave professionally and respectfully towards attendees, venues, staff, contractors and fellow exhibitors.
Love & Co Weddings reserves the right to remove any exhibitor whose behaviour is considered disruptive, abusive, unsafe or damaging to the reputation of the event.
25. BRAND REPUTATION
Love & Co Weddings reserves the right to refuse future bookings from businesses whose conduct before, during or after an event is deemed detrimental to the values, reputation or operation of Love & Co Weddings.
26. DATA PROTECTION
Love & Co Weddings complies with UK GDPR and applicable Data Protection legislation.
Exhibitors collecting attendee information are responsible for ensuring their own compliance with data protection laws.
27. AMENDMENTS TO TERMS AND CONDITIONS
Love & Co Weddings reserves the right to amend, update or revise these Terms & Conditions at any time.
The latest published version shall apply to all bookings and events.
Continued participation in any Love & Co Weddings event shall constitute acceptance of any revised Terms & Conditions.
28. Governing Law
These Terms & Conditions shall be governed by and construed in accordance with the laws of Scotland.
Any dispute arising in connection with these Terms & Conditions shall be subject to the exclusive jurisdiction of the Scottish Courts.
© 2026 Love & Co Weddings. All Rights Reserved.